HOW TO APPLY FOR REPLACEMENT WORK PERMIT IN VIETNAM

Under the latest regulation named Decree No. 70/2023/ND-CP issued and took into effect on the same day 18 September 2023 detailing the implementation regulation for foreign laborers working in Viet Nam. There are 03 cases in which the Work Permit needs to go through the replacement procedure: a valid work permit is lost, damaged, and changing information of the foreign employees and the employer. The application for replacement of a work permit should be made as soon as possible when the information on the work permit changes or as soon as the work permit is lost or damaged. Under the latest regulation named Decree No. 70/2023/ND-CP issued and took into effect on the same day 18 September 2023 detailing on the implementation regulation for foreign labors working in Viet Nam, if the current work permit within valid period is lost, damaged or the content of the work permit is changed, foreign workers must apply for a replacement one.

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The work permit reissued application dossier for foreign nationals must be submitted to the local Department of Labour and Social Welfare at least 5 days but less than 45 days before the expiry date of the current work permit.

CASES ELIGIBLE FOR REPLACEMENT OF WORK PERMITS

Work permit within the validity period is lost;
Work permit within the validity period damaged;
Changing one of the following information: personal information of the foreign employee (full name, nationality, passport number), information of the employer (working location, changing business name without changing the business tax code).

REQUIRED DOCUMENTS FOR REPLACEMENT OF A WORK PERMIT

WORK PERMIT EXEMPTION CASES	CHECKLIST DOCUMENTS APPLIED FROM JAN 2024
WORK PERMIT IS LOST	1. Form 11/PLI Appendix I; 2. Confirmation by the commune-level police department of Viet Nam or foreign competent authority in accordance with the law of Vietnam; 3. 02 color photos (size 4x6cm, white background, straight face, bare head, no glasses), taken less than 06 months.
WORK PERMIT IS DAMAGED	1. Form 11/PLI Appendix I; 2. Original damage work permit; 3. 02 color photos (size 4x6cm, white background, straight face, bare head, no glasses), taken less than 06 months.
CHANGING INFORMATION ON WORK PERMIT	1. Form 11/PLI Appendix I; 2. Original valid work permit; 3. 02 color photos (size 4x6cm, white background, straight face, bare head, no glasses), taken less than 06 months. 4. Proof of information changing: - *Changing information about foreign employees* (full name, nationality, passport number): Notarized true copy of new passport; - *Changing information about* the employer (working location, changing the company name without changing the business tax code): Notarized true copy of the Updated Business License.

PROCEDURE FOR VIETNAM WORK PERMIT REPLACEMENT 2024

Normally, if the foreign expatriates already have work permits and wish to continue their job, they will go further with the Work Permit Extension Procedure. In between the process, if their work permits are lost, damage or changing the contain, it is a MUST to proceed work permit replacement application before doing extension. Below is an introduction of an easy and saving time for both employers and foreign employees.

PROCEDURE	DESCRIPTION FOR EACH STEP OF WORK PERMIT REPLACEMENT
Step 1 PREPARATION	Preparing the documents required for each specific Work permit replacement case.
Step 2 SUBMISSION	Submitting all the documents to: Ministry of Labor, Invalids and Social Affairs; or Department of Labor, Invalids and Social Affairs in city or province where the employer is located.
Step 3 GETTING RESULT	Normal processing time for a work permit replacement application: 03 working days. Government fee: 450.000VND/ Work permit replacement.

VIETNAM WORK PERMIT – EXEMPTED CASES FOR FOREIGNERS

Foreigners enter Vietnam to work are required a work permit, except 20 cases that stated detailed in Decree No.152/2020/ND-CP and its updated regulation Decree No.70/2023/ND-CP. You can seek the general information and guidance in our article WORK PERMIT EXEMPTION CERTIFICATE. Below are the frequent cases which foreign expatriates can apply for a work permit exemption:

Foreigners marry to Vietnamese citizens;
Foreigners work in Vietnam shorter than 03 months;
Foreigners are the members of a limited liability company with two members or more;
Foreigner who owned a limited liability company with a member (except an authorized representative);
Foreigners who are the Board of Directors members of the joint-stock company;
Foreign workers entering Viet Nam to provide services;
Foreigners enter Vietnam for 03 months to handle emergency problems such as incidents, technical situations, arising complex technologies that affect or likely to affect production, business that Vietnamese experts or foreign experts currently in Vietnam cannot handle. If the time for the said matters is more than 03 months, they have to apply for a work permit.

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HOW TO APPLY FOR REPLACEMENT WORK PERMIT IN VIETNAM

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