HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT OR COMPANY ADDRESS CHANGE

Friday, 18/07/25

A Vietnam work permit is a crucial legal document that confirms a foreign national to work legally in the country. In certain situations—such as when a passport is renewed or the employer’s registered business address is changed—updating the work permit is not just recommended but legally required. Failure to make timely updates can lead to work permit extension procedure, visa-related complications, or disruptions to temporary residence status. This article provides a detailed step-by-step guide on how to update a Vietnam work permit in accordance with the latest 2025 regulations—helping HR teams and foreign employees stay compliant, avoid unnecessary interruptions, and ensure continued lawful stay and employment in Vietnam.

WHEN AND WHY DO YOU NEED TO UPDATE YOUR WORK PERMIT?

✅ When Do You Need to Update Your Work Permit?

You are required to update or reissue your work permit in the following cases:

When there is an amendment to passport information (e.g., new passport number, name changes).
When there is a change in the company’s registered address.

These changes are considered material and must be reported to the Department of Home Affairs via the re-issuance procedure.

✅ Why Is It Important to Update Your Work Permit?

To comply with Vietnam's labor and immigration laws, ensure that your work permit remains legally valid.
To avoid penalties such as fines or invalidation of residence-related documents (visa, Temporary Residence Card).
To ensure smooth processing for related documents like Temporary Residence Card, visa extensions, or tax registration.

REQUIRED DOCUMENTS FOR UPDATING VIETNAM WORK PERMIT 2025

Work Permit Updating Case Type

Detailed Checklist Vietnam Work Permit Updating Procedure

Work Permit Updating Due to Company Address Change

Prepare the following documents:

Application forms to request Work Permit Renewal
02 color photos (size 4 cm x 6 cm, white background, straight face, bare head, no colored glasses), taken no more than 6 months before the date of application;
Original valid work permit;
Notarized true copy of passport;
Notarized true copy of the Updated Business License (with new address)

Work Permit Updating Due to Foreign expatriate’s passport change

Prepare the following documents:

Application forms to request Work Permit Renewal
02 color photos (size 4 cm x 6 cm, white background, straight face, bare head, no colored glasses), taken no more than 6 months before the date of application;
Original valid work permit;
Notarized true copy of new passport.

HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT OR COMPANY ADDRESS CHANGE

Order of Steps for Work Permit Reissuance in Vietnam	Detailed Guidance on the Work Permit Reissuance Procedure in Vietnam
Step 1: Prepare Required Documents for Work Permit Reissuance	🧾 Gather all necessary documents required for Work Permit Reissuance. Refer to the checklist provided for the two cases mentioned above. 📌 Notes: Ensure that Application Form 11 is accurately updated with the required changes (update passport information / update new company address) and is properly signed and stamped.
Step 2: Submit Vietnam Work Permit Reissuance Application	📍 Where to submit: Department of Home Affairs in your city/province. 💵 Government fee: 0 VND/ Work permit (Pursuant to Article 2 of Resolution No. 07/2024/NQ-HDND issued on May 19, 2024) 🎯 Submission method: Step 2.1: Online submission It is required to use the digital identification account of the authorized person to upload the application documents online on the system at the following link: *https://dichvucong.gov.vn/p/home/dvc-trang-chu.html* Step 2.2: Submit hard-copy documents in person The authorized person must submit the application directly to the Department of Home Affairs in your city/province. 🚫 Important Note: Ensure the hard copy documents match the documents uploaded online on the system.
Step 3: Collecting Reissued Work Permit	⏳Processing Time: Typically, 3–5 working days from the date the application documents are received by the Department of Home Affairs. 📅 Collection Instructions: The authorized person who submitted the application must collect the result. Bring Result receipt appointment and ID card/Passport of the person collecting. Time: 8:00 AM - 11:30 AM and 1:30 PM - 4:30 PM on working days (Monday to Friday). 🚫Important Note: Carefully check all information on the reissued work permit before leaving the office.

📞 Update Your Vietnam Work Permit? Contact Visa5s.com for Expert Reissuance Support

Updating your Vietnam Work Permit can be confusing when there are changes to your passport or company address - especially if you're unsure of the legal process or required documents. If you need:

Guidance on documents needed for updating passport information or business address
Clarification on whether your case requires a reissuance or new application
Support in preparing Form 11 and other required documents accurately
Help with submitting the application both online and in person
Follow-up with the Department of Home Affairs to ensure timely approval

👉 Reach out to Visa5s.com – our experienced team is ready to assist you with accurate and fast work permit reissuance services in Vietnam.

RELATED ARTICLES TO VIETNAM'S WORK PERMIT & TEMPORARY RESIDENCE CARD

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HOW TO UPDATE YOUR VIETNAM WORK PERMIT AFTER A PASSPORT OR COMPANY ADDRESS CHANGE

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