GETTING VIETNAM CRIMINAL RECORD IN HO CHI MINH & HA NOI_DETAILIED PROCEDURE AND CHECKLIST 2024

DETAILS

VIETNAM CRIMINAL RECORD NUMBER 1

VIETNAM CRIMINAL RECORD NUMBER 2

People who need Vietnam Criminal Record

• Vietnamese citizens who have stayed or are currently residing abroad.
• Foreigners who have stayed or are currently staying in Vietnam.
• State agencies, political organizations, socio-political organizations.

• The agency conducts proceedings and grants at the request of the individual.

Purpose

• To serve human resource management, business registration activities, establishment and management of enterprises and cooperatives.

• In order to serve the investigation, prosecution, trial and for individuals who want to know the content of their criminal record.

Confirmation content

The confirmation content on Criminal  Record Number 1 only generally confirms the following contents:

• Criminal record status: only confirm whether or not there is a criminal record.
• Information on prohibitions from holding positions, establishing and managing businesses and cooperatives:Expenses are recorded when requested by individuals, agencies or organizations.

The confirmation content on Criminal  Record Number 2 shows more detailed content than Criminal  Record Number 1:

• Criminal record status:
  + For people not convicted then write "no criminal record";
  + For those who have been sentenced, please write down the complete criminal record that has been expunged, the time of the expunged criminal record, unexpunged convictions, dates, months, and years of sentencing, the number of the judgment, the court that pronounced the sentence, the crime, applicable law provisions, main penalties, additional penalties, civil obligations in criminal judgments, court fees, and execution status.
  + In case people are sentenced to different sentences, information about that person's criminal record is recorded in chronological order.
• Information on prohibitions from holding positions, establishing and managing businesses and cooperatives: Record detailed and complete information about bans from holding positions, establishing and managing businesses and cooperatives.

Submission method

• Authorized to submit documents and receive results.

• Applicants are required to carry out the procedure directly and are not allowed to authorize submission of documents and receive results.

Receiving agency

• Department of Justice of provinces and centrally run cities (Applicants can present in person or authorize someone else to complete the procedure)
• National Judicial Records Center in Hanoi (for applicants residing abroad who want to authorize or send directly by post)

• Department of Justice of provinces and centrally run cities (Applicants must present in person or send documents directly by post)
• National Judicial Records Center in Hanoi (for applicants residing abroad who send documents directly by post)

LIST OF INFORMATION

JUSTICE DEPARTMENT IN HO CHI MINH CITY 

People who need Vietnam Criminal Record

• Vietnamese citizens residing in Vietnam.
• Foreigners residing in Vietnam.
• State agencies, political organizations, socio-political organizations.
• The agency conducts proceedings and grants at the request of the individual.

Address

• 141-143 Pasteur, Ward 6, District 3, City. Ho Chi Minh

Working Time

• Monday - Friday: Morning: from 07:30 to 11:30, Afternoon: from 13:00 to 17:00.
• Saturday: Morning: from 07:30 to 11:30.

Phone number - Fax

(+028) 3829 7052 - (+848) 3824 3155

Email

stp@tphcm.gov.vn

Website

www.sotuphap.hochiminhcity.gov.vn

LIST OF INFORMATION

JUSTICE DEPARTMENT IN HANOI

NATIONAL JUDICIAL RECORD CENTER IN HANOI

People who need Vietnam Criminal Record

• Vietnamese citizens residing in Vietnam
• Foreigners residing in Vietnam
• State agencies, political organizations, socio-political organizations
• The agency conducts proceedings and grants at the request of the individual

• Foreigners staying abroad (Applicable to Criminal  Record Number 1)
• State agencies, political organizations, socio-political organizations
• The agency conducts proceedings and grants at the request of the individual

Address

• No. 221 Tran Phu, Van Quan ward, Ha Dong district, Hanoi city

• 6th Floor, Administration - Library Building, No. 09 Tran Vi Street, Mai Dich Ward, Cau Giay District, Hanoi City

Opening Time

• Working time: Monday to Friday
  + Morning: from 07:30 to 11:30
  + Afternoon: from 13:00 to 17:00
   
• Time for receiving documents and returning results for resolving administrative procedures: All working days of the week (except Saturday afternoon, Sunday and holidays).
  + Morning: 08:00 to 11:00
  + Afternoon: 13:30 to 16:30

• Working days: weekdays from Monday to Friday, closed on Saturday, Sunday and New Year and holidays.
  + Morning from 08:00 - 11:30
  + Afternoon from 13:00 - 16:30.

Phone number - Fax

• 024.33120878 - 024.33546157

• 024 6684 1313

Email

• N/A

• cntt@moj.gov.vn

Website

• https://sotuphap.hanoi.gov.vn/

• https://ttlltp.moj.gov.vn/Pages/home.aspx

STEP BY STEP GUIDANCE

DETAILED CONTENT OF PROCEDURES AND STEPS TO APPLY FOR A JUDICIAL RECORD AT THE DEPARTMENT OF JUSTICE IN HO CHI MINH CITY & HANOI

Step 1:

Collect information you need to know

• Passport/ID card/CCCD
• Vietnam Visa or Temporary Residence Card, Permanent Residence Card
• Latest Vietnam entry stamp (for foreigners)
• Household registration book or Certificate of temporary residence in Vietnam with confirmation from the ward police where the applicant is living in Vietnam

Step 2:

Fill out the application for a criminal record certificate

If you have brought your passport, Vietnam/TRC visa, and registered temporary residence, the next step is to fill out the application form for a criminal record certificate. The declaration must be filled out accurately and in accordance with the documents you will submit to the Criminal Records Center. The necessary information in the declaration is:

• Your personal information
• Residential address in your country
• Temporary address in Vietnam
• Phone number and email
• Full name – Your father's date of birth
• Full name – Your mother's date of birth
• Full name - Date of birth of your spouse (if any)
• Your residential history since age 14 (including time period, address, job and place of work)
• What type of criminal record do you want to request? – Number 1 or Number 2
• The purpose of making a Vietnamese criminal record

Step 3:

Prepare documents

* For Vietnamese citizens

• Declaration requesting issuance of a criminal record certificate;
• ID card/CCCD/Passport of the applicant
• Household registration book or temporary residence registration book or Permanent residence card (copy with original for comparison) or temporary residence confirmation from the competent authority of the place of residence.
• Authorization letter to submit and receive criminal record results (In case the authorized person is the father, mother, wife, husband, or child of the authorizing person, an authorization document is not required); (Does not apply to judicial record certificate Number 2)
• ID card/CCCD/Passport of the authorized person.(Does not apply to judicial record certificate Number 2)

* For foreigners:

• Declaration requesting issuance of a criminal record certificate;
• Applicant's passport
• Applicant's valid Vietnam Visa or Temporary Residence Card
• Latest Vietnam entry stamp (for foreigners)
• Household registration book, Certificate of temporary residence in Vietnam certified by the local police where the applicant is living (For applicants currently residing in Vietnam);
• Authorization letter to submit and receive criminal record results(In case the authorized person is the father, mother, wife, husband, or child of the authorizing person, an authorization document is not required); (Does not apply to judicial record certificate Number 2)
• ID card/CCCD/Passport of the authorized person.(Does not apply to judicial record certificate Number 2)

Step 4:

Submit Vietnam Criminal Record application and pay fees

• Form of submission: Present and submit directly to the Department of Justice, send by post or authorize another person to carry out the procedure (only for applications for judicial record Number 1)
• Presenting requirements: Require the applicant to present in person, send mail or authorize someone else to carry out the procedures (only for applications for judicial record Number 1)
• Fee payment: After submitting the application, the applicant pays the certificate issuance fee directly or by bank transfer.

Step 5:

Wait and monitor the approval status

• After submitting the application, the applicant or the authorized person will know the processing date and results received date through an appointment letter or email from the center.
• During the review period of 15-20 working days from the date of application submission, if the prepared application is incomplete or incorrect, the center will contact via phone number or email to request additional documents.

Step 6:

Get results

• How to receive results: The applicant comes to receive the results in person and authorizes them to receive the results (Applies to judicial record Number 1) or by post (Results will be received 1-2 days later than the appointment letter or longer depending on the delivery area)

STEP BY STEP GUIDANCE

DETAILED CONTENT OF PROCEDURES AND STEPS TO APPLY FOR A JUDICIAL RECORD AT THE NATIONAL JUDGE RECORD CENTER IN HANOI

Step 1:

Collect information you need to know

• Passport
• Vietnam Visa or Temporary Residence Card, Permanent Residence Card
• Latest Vietnam entry stamp (for foreigners)
• Household registration book or Certificate of temporary residence in Vietnam with confirmation from the ward police where the applicant is living in Vietnam
• Authorization letter procedure to request issuance of Judicial Record Certificate Number 1 (In case the applicant is abroad, the power of attorney needs to be consularly certified/authenticated and translated into Vietnamese)

Step 2:

Fill out the application for a criminal record certificate

• The information to be filled in is similar to Step 2 when submitting to the Department of Justice

Step 3:

Prepare documents to apply for Vietnamese Criminal Records

• Declaration requesting issuance of a criminal record certificate;
• Valid notarized/authenticated copy of the applicant's Passport
• Notarized/valid certified copy of Vietnam Visa/ TRC (If still valid);
• Authorization letter to submit and receive consular authentication results (Does not apply to Judicial Record Certificate Number 2)
• ID card/CCCD/Passport of the authorized person (Does not apply to Judicial Record Certificate Number 2)
• Registration form to receive results by post (If you want to receive results via email)

Step 4:

Submit application

and pay fees

• Form of submission: Authorization to submit documents directly (only for applications for Judicial Record Number 1) or the applicant sends it directly by post (if applicant is abroad)
• Presenting requirements: The applicant NO NEED to present
• Fee payment: After submitting the application, the applicant pays the voucher issuance fee directly or by bank transfer

Step 5:

Wait and monitor the approval status

• After submitting the application, the applicant or the authorized person will know the processing date and results received date through an appointment letter or email from the center.
• During the review period of 15-20 working days from the date of application submission, if the prepared application is incomplete or incorrect, the center will contact via phone number or email to request additional documents.

Step 6:

Receive Vietnamese criminal record results

• How to receive results: Authorization to receive results (only for applications for Judicial Record Number 1) in person or receive by post (Results will be received 1-2 days later than the appointment letter or longer depending on the delivery area).